Chic Media Privacy Policy…

Chic Media GDPR and Privacy PolicyCHIC MEDIA PRIVACY POLICY…

The policy: This privacy policy is for this website; www.chicmedia.co.uk and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).
 
This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

 PRIVACY POLICY, THE DPA & GDPR MAY 2018…
 
This website, chicmedia.co.uk complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

 CONTACTING US…

 This website, chicmedia.co.uk, collects private user data using the following form: Contact Form –https://chicmedia.co.uk/contact/s which generates emails sent to:info@chicmeida.co.uk
 
The data from these forms are emailed to the address listed above and also stored on the website server of www.lightbluesoftware.com, in most cases dating back to when each form was created.
 
Light blue never access or share this data other than by request from Chic Media LTD.
 
Their privacy policy can be found here: https://www.lightbluesoftware.com/legal/privacy_notice.php
 
By completing this contact form you agree to Chic Media Ltd. contacting you about Chic Media’s photography, video and Photo Booth services. You will not be added to any mailing lists and will only be contacted by Andy Thomas personally in relation to your enquiry.
 
Your personal details will be added to our database, and will not be used for any marketing purposes nor will they be passed onto any third parties. Your personal details will be also stored in the email generated by this contact form which will be filed in the email account for Chic Media Ltd. which is hosted by Gmail and which can only be accessed by Chic Media Ltd.
 
If you wish to request for any email(s) containing your personal information to be deleted, accessed, rectified or moved please email info@chicmedia.co.uk

 


EMAIL MARKETING…

 
Chic Media Ltd. does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.

CLIENT GALLERIES… 

Chic Media Ltd. creates a client gallery for each client to whom photos are delivered as part of the services contracted. Chic Media Ltd.’s client galleries are externally hosted by pixiset.com.
Their privacy policy can be found here: https://pixieset.com/privacy/
 
To visit a chic media Ltd. client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within pixiset system, on their servers and will be used to email you up to a maximum of five times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases.
 
Any such emails sent to you will only be during the 12 month period for which the gallery is live. After 12 months has passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from the pixiset system.
 
Only Andy Thomas will have access to your personal data (email address) stored on Pixiset system on behalf of Chic Media Ltd. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties.
 
Pixiset technical support team will have the means to access your personal data (email address) but will never access or share this data other than by request from Chic Media Ltd.
 
By logging into a Chic Media LTD. client lounge you are agreeing to opt-in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Chic Media Ltd. client lounges.
 
If you wish to request for your personal data (email address) to be deleted from Pixieset servers, please email info@chicmedia.co.uk

 EXTERNAL WEBSITE LINKS & THIRD PARTIES…

 
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts.
 
Users should, therefore, note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 


CLIENT DATA HELD ON FILE…

 
We take care of the processes around looking after personal data stored on our physical systems. Chic Media Ltd. holds the following personal data of clients:
 
i) names
ii) addresses
iii) phone numbers
 
within soft copy and sometimes hard copy contracts as well as soft copy wedding client ‘day plan documents.
 
Soft copy contracts and day plans are safely stored in our password-protected home office computer and backed up to external hard drives. Hard copy contracts are filed in our secure home office.
 
Client photos are safely stored in our password-protected home office computer and backed up to two external hard drives. An additional cloud copy of all images is stored on Pixiset’s servers as above.

 


WEDDING ALBUMS & PRINTING…

 
Client(s) of, Chic Media LTD selecting services for Wedding album design and printing will have personal data such as Photographs, name(s) and event dates shared with our current suppliers; Graphi Studio, Dunns Imaging, Fundy Design, Nphoto and DS Colour lab. From time to time we may use other third-party printing services.
 
All privacy policies can be found via each link below:
 

VIDEOGRAPHY…

 Chic Media LTD will use Youtube & Microsoft OneDrive for client(s) sharing. Video footage, name(s) and dates of the event booked will only ever be the data shared by Chic Media LTD.
 
Both privacy policies are as follows:
 
 

CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS…

 Under GDPR legislation, a photograph/video may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”.
 
Chic Media Ltd. will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so.
 
Guests at weddings appear in photos taken by Chic Media Ltd. as a part of the visual recording of the event in photos/videos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Chic Media Ltd. as detailed in this privacy policy.
 
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’.
 
The taking of photographs of wedding guests, when viewed as a form of processing personal data, is necessary for the legitimate interests of Chic Media Ltd. as a photography & Video business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
 
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do.
 
Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed/videoed.

 SOCIAL MEDIA POLICY & USAGE…

 
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms.
 
Users are advised to conduct themselves appropriately when engaging with us on social media.

 DISPLAY OF IMAGES & VIDEOS…

 
We may display any photographs & Videos to promote Chic Media Ltd. on the Chic Media website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Chic Media Ltd.’s client(s).
 
The rights of the people captured in these photographs and videos are protected by Chic Media Ltd. as detailed in this privacy policy.

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